Development of leaflet on unsafe abortion and EC-Pills

NARRATIVE REPORT

Since this was a project outlined in the APB of 2010, this was taken in June 2010 with a timeline of 2 months. Though this project seemed to be simple, it took many months more than the expected timeline to complete the production of these two leaflets due to a variety of unseen reasons. The project was finally completed in March 2011.

1.     Activity Details

                               I.            Write-Up

The Sexual and Reproductive Health department at SHE developed the write up for the two leaflets. Dr. Mausooma and Nashidha completed and gave the initial write-ups by the start of May 2010.

                             II.            Designing and Proof-reading layout and write-up

The designing of the leaflets took the longest time to complete. The first designer was given the project just by word of mouth and there was no follow up until October 2010. During this period, the initial content of the two leaflets went through several changes whereby it took a long time to reach the final proof-read version.

In October 2010, formal quotations were found and the designing was awarded to the least expensive designer who promised to complete the project in 2 weeks. However, even after numerous time extensions, he was unable to complete the designing. Finally, in December 2010, the designing contract was terminated and the project was awarded to another designer in late December 2010.

This designer finally gave the designs in January 2011 and the leaflets were given for layout approval and proof reading. This again took a longer time than necessary from the respective departments. After sending the designs back and forth, they were finally approved and sent for printing in March 2011.

2.     Constraints/ Recommendations

Some of the constraints faced during this project:

  • Though a lot of time was taken to complete the project, the unreliability of designers was a major constraint. It took a lot of time from the coordinator to keep following up with them all the time.
  •  The changing of content after the finalizing of the designs also delayed the project.

Recommendations:

  • Ensuring content is the final version before designs are finalized.

 

FINANCIAL REPORT

No

Detail

Allocated Budget in APB 2010 (MRF)

Estimated Budget (MRF)

Actual (MRF)

Variance (MRF)

Reasons for Variance

SHE

IPPF

Other

1

Designing of Leaflet on Unsafe abortion

00.00

2000.00

00.00

1,250.00

00.00

750.00

Both leaflets were designed by one designer for a total amount of MRF 2500.00

2

Designing of leaflet on EC pills

00.00

2000.00

00.00

1,250.00

00.00

750.00

Both leaflets were designed by one designer for a total amount of MRF 2500.00

3

Printing of leaflets on unsafe abortion

8125.00

10,000.00

00.00

3,260.00

00.00

6,740.00

2000 copies were printed for an amount less than expected

4

Printing of leaflets on EC pills

8125.00

10,000.00

00.00

3,260.00

00.00

6,740.00

2000 copies were printed for  an amount less than expected
TOTALS

16,250.00

24,000.00

00.00

9,020.00

00.00

14,980.00

 

 

 

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